Know next Tuesday's headcount before it happens.
AI Office Planner reads bookings, team days, holidays and past check-ins to forecast attendance by day, floor and team. It then suggests which floors to open, which to close, and how much food the café should plan for.
Tue and Wed next week, forecast 291 and 278 people
Fri next week, forecast 94 people fit on Floor 2
Plan 250 lunches on Tue, 110 on Fri
Forecast horizon by office, floor and team
Suggestions on floors to open or close
Forecasts are by team and floor, never by person
What a busy Tuesday needs from AI Office Planner.
Attendance forecast
See expected headcount for each day of the next two weeks, with a range and the reasons behind it, such as a team day or a public holiday.
Open the right floors
When Friday is forecast at 22 percent, the planner suggests seating everyone on Floor 2 and closing Floor 3 to save power and cleaning.
Energy and cleaning schedules
Send floor open and close plans to facilities so lighting, HVAC and housekeeping follow real use instead of a fixed timetable.
Café and catering counts
Lunch counts come from bookings and the forecast, so the café orders closer to what people will eat.
Team day suggestions
Spot teams that work together but come in on different days, and suggest a shared day that fits both.
Ask in plain language
Type 'which day next week is busiest on Floor 2' and get the answer with the forecast chart.
One morning with AI Office Planner, minute by minute.
- Fri 17:0001
Forecast refreshed
Next week's bookings, team days and holidays are read in.
- Fri 17:0202
Busiest days found
Tuesday 291 and Wednesday 278 expected; Friday 94.
- Fri 17:0303
Plan suggested
Open Floor 3 on Tuesday and Wednesday, close it on Friday.
- Fri 17:1004
Facilities approve
The admin approves and the plan goes to housekeeping and the café.
How AI Office Planner is set up
- Forecast level
- Office, floor, neighbourhood, team
- Inputs
- Bookings, check-ins, team days, holiday calendar
- Horizon
- Up to 14 days, refreshed every evening
- Outputs
- Floor plan, café count, cleaning schedule
- Approvals
- Every suggestion needs an admin to accept it
- Delivery
- Dashboard, email digest, Slack or Teams
- Desk Booking
- Room Finder
- Parking Bay
- Holiday calendars
- Slack
- Microsoft Teams
- Forecasts are made for teams and floors. The planner does not score, rank or predict any individual's attendance or performance.
- Exygatech records bookings and check-ins. It does not track where employees move around the office.
- Suggestions are advisory. An admin approves every change before it reaches facilities.
- Data is encrypted and never sold.
Asked about AI Office Planner
How accurate are the forecasts?
Each forecast shows a range. Accuracy improves as more weeks of bookings and check-ins build up, and the planner shows how close past forecasts were.
Does it track individual employees?
No. It works on bookings and check-ins grouped by team and floor.
Can we use it without closing floors?
Yes. Many offices use the forecast only for café counts, cleaning and reception staffing.
Works alongside
The building goes quiet. Tomorrow is already planned.
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